There are several different settings for salary time. On a project, it is specified where salary time should be retrieved from. Read more about project setup here.

This guide explains the various settings for how salary time is retrieved. It is also possible to have projects that do not generate salary time. In that case, simply set salary time to "No." 

TABLE OF CONTENTS

• Manual input
• Automatic Clock-in
• Dialer Time
  • No
  • Manual input (Dialer Time)
  • Automatic Synchronization 
  • Salary Time
  • Automatic Clock-in (Dialer Time) 
• Shiftplan
• Predefined Time

Salary time is not necessarily equivalent to salary. This depends on whether a pay rate has been set for the project.

Salary time on a report is used to calculate actual working hours and is utilized in various parts of the system for different calculations.

Manual input

If you choose to retrieve salary time via manual input, this means that your employees must allocate their hours before clocking out of the project.

When they view their time entries, a bar will show how many salary hours they still need to allocate. They must then record the number of hours worked on the project before clocking out.

If an employee clocks out without entering their hours, salary time can only be adjusted by editing the timesheet, which the employee typically does not have access to.

Employees can enter as many salary hours as they want, so be mindful during timesheet approval to ensure the salary hours are accurate.

Automatic Clock-in

By retrieving salary time via the automatic clock-in, employees accumulate salary time from the moment they clock in until they clock out.

If an employee has an unpaid break, they must clock out and back in again, which will generate two timesheets for the day.

If an employee forgets to clock out, salary time will continue to accumulate. A manager can end a clock-in under Reporting > Clock-ins and adjust the time and salary hours on the timesheet.

Dialer Time

If you choose to retrieve salary time from dialer time, remember to specify how these are retrieved under dialer time. This guide explains the various options available for dialer time. 

No

If salary time is retrieved via dialer time, the "No" option cannot be used under dialer time. If you select "No" in this context, no hours will be recorded under salary time. 

Manual input (Dialer Time)

In this case, the employee enters their dialer time themselves when clocking in. Dialer time must be entered before clocking out; otherwise, a manager must add the dialer time to the report afterward.

A manager will always have the ability to edit dialer time on an employee's report.

Automatic Synchronization 

When retrieving dialer time via "Automatic Synchronization," an integration must be set up. 

You can read more about integrations in the "Integrations" folder. This includes explanations of how we retrieve dialer time from various integrations.

With automatic synchronization of dialer time, we retrieve the hours from an integration. In the project settings, you can select which campaigns from the integration the dialer time should be pulled from. The campaign selection field becomes visible when automatic synchronization is chosen and is located between dialer time and wage rate. 

Salary Time

This option cannot be used if you wish to assign salary time based on dialer time, as they cancel each other out. 

Automatic Clock-in (Dialer Time) 

By retrieving dialer time via the automatic clock-in, employees accumulate dialer time from the moment they clock in until they clock out. 

If an employee has an unpaid break, they must clock out and back in when the break is over. This will generate two timesheets for the day.

If an employee forgets to clock out, dialer time will continue to accumulate. A manager can end a clock-in under Reporting > Clock-ins and adjust the hours on the timesheet.    

Shiftplan

If you choose to retrieve salary time based on the shift plan, it is necessary to use our shift planning module. Read more about how to create shift templates here, and read more about how to assign shifts in the shift plan here under the section "Create Shift in Shift Plan." 

If an employee does not have a shift, they will not receive any salary time.

We often recommend retrieving salary time via the shift plan, as it accounts for clock-ins, clock-outs, and breaks.

If an employee is sick, has a doctor's appointment, or is otherwise absent during part of their shift, a manager can add an absence entry. You can specify a time frame for the absence if it applies to part of the day or set it for the entire shift. The absence entry ensures that salary time is calculated based on what remains in the shift. 

For example, if an employee goes to the doctor for one hour and this is recorded in the shift plan, that hour will be deducted from the total salary hours on the report.

Predefined Time

If you choose to retrieve salary time based on "Predefined Time," you directly specify how many salary hours are allocated for the project.

This number will appear during the employee's clock-in process, but they can adjust the salary hours if they work more or fewer hours than the predefined time. If the employee works their standard hours, they do not need to adjust the salary hours, as they are already specified.